Terms and Conditions

RESERVATIONS
To make a booking with Capture New Zealand Photo Expeditions simply fill in the online registration form. Workshop spaces will be confirmed in order of receipt and upon payment of deposit.

PAYMENT for NEW ZEALAND WORKSHOPS
To confirm your workshop place payment of the deposit is required upon receipt of invoice and may be made by Internet Bank Transfer or International Bank Transfer. The payment terms for each workshop will be listed under the ‘Workshop Dates and Fee’ section of the itinerary. We regret that personal or bank cheques are not accepted. We reserve the right to cancel your booking if payment is not received when due, wherein the Cancellations and Refunds clause, listed below, shall be effected. Workshop fees are quoted in New Zealand dollars unless otherwise stated.

PAYMENT and SPECIAL TERMS for FIORDLAND – LAND of SHADOWS EXPEDITION
UPDATED: 23 March 2022
The New Zealand border will be open to international visitors from 01 May 2022. Please be sure to follow the New Zealand Immigration requirements of entry into New Zealand.
To confirm your place payment of the deposit is required upon receipt of invoice and may be made by Internet Bank Transfer or International Bank Transfer. The payment terms will be listed under the ‘Expedition Dates and Fee’ section of the itinerary.
Please note that it is the participant’s responsibility to ensure that they are able to travel to New Zealand. Should a participant not be able to enter New Zealand due to contracting Covid-19, or any related Covid-19 circumstance, or Covid-19 immigration regulations, for example travelling from a country which New Zealand has not yet approved a quarantine-free travel agreement, no refund of payments will be made under any circumstances.
Cancellations and Refunds: As this is expedition involves a private vessel charter the following special fee penalty conditions apply:
180 days or more before commencement: Deposit payment is forfeited
179 to 151 days before commencement: 50% of the total expedition fee is forfeited
150 to 121 days before commencement: 75% of the total expedition fee is forfeited
120 or less before commencement: No refund will be issued
Please be aware that if the cancellation is 120 days or less prior to the commencement date and final payment has not yet been made, you are still obligated to pay the remaining amount as due. Once the expedition is underway there shall be no refunds made. Should a participant withdraw from the expedition prior to completion there will be no refund made, irrespective of the reason.
We will do our utmost to re-sell the cancelled expedition place/s and if able to do so will refund all fees paid, at the prevailing bank-issued exchange rate, less any associated bank and administration fees. All refunds will be subject to the prevailing bank-issued exchange rate and less any associated bank and administration fees.
Expedition fees are quoted in New Zealand Dollars (NZD).

NB: It is mandatory to take out trip cancellation and emergency evacuation medical insurance, including repatriation.

PAYMENT for INDONESIA WORKSHOPS
To confirm your workshop place payment of the deposit is required upon receipt of invoice and may be made by internet banking or International Bank Transfer. The payment terms for each workshop will be listed under the ‘Workshop Dates and Fee’ section of the itinerary. We regret that personal or bank cheques are not accepted. We reserve the right to cancel your booking if payment is not received when due, wherein the Cancellations and Refunds clause, listed below, shall be effected. Workshop fees are quoted in Indonesian Rupiah (IDR). We are able to receive payments in other currencies and the prevailing bank rate will apply for each payment.

PAYMENT for AUSTRALIAN WORKSHOPS
To confirm your workshop place payment of the deposit is required upon receipt of invoice and may be made by Internet Bank Transfer or International The payment terms for each workshop will be listed under the ‘Workshop Dates and Fee’ section of the itinerary. We regret that personal or bank cheques are not accepted. We reserve the right to cancel your booking if payment is not received when due, wherein the Cancellations and Refunds clause, listed below, shall be effected. Workshop fees are quoted in Australian dollars. Please note that for some Australian workshops the Terms and Conditions of our partners will apply and, if so, these will be shown at the bottom of the itinerary.

CANCELLATIONS AND REFUNDS
We understand that sometimes unforseen circumstances necessitate the cancelling of participation in one of our workshops. However, once you have registered for a workshop and remitted your deposit we hold your place and make all the necessary arrangements for your participation. This involves logistical commitments where we may be required to make advance payments with strict cancellation or amendment conditions. Also, by holding your place other potential participants may not be able to make a reservation with us. Should you cancel your booking this can represent a financial loss to us.

Should you wish to cancel your booking you must advise us in writing. A structured refund scale is used based on the available time we have before the workshop commences to attempt to fill your place. Upon receipt of your cancellation the following fees will apply:
180 days or more before commencement: 50% of the deposit payment
179 to 121 days before commencement: 50% of the total fee is forfeited
120 to 91 days before commencement: 75% of the total fee is forfeited
90 or less before commencement: No refund will be issued

We will do our utmost to re-sell the cancelled workshop place/s and if able to do so will refund all fees paid. All refunds will be subject to the prevailing bank-issued exchange rate, less any associated bank charges and administration fees.

No part refunds will be made for unused portions or services of a workshop.

TRIP CANCELLATION and INTERRUPTION INSURANCE
Trip cancellation insurance is mandatory to protect you from an unexpected event which requires you to cancel your participation in a workshop or conclude your attendance prior to the completion of the workshop.

ITINERARY and IN-WORKSHOP THIRD-PARTY ACTIVITIES
We reserve the right to amend the itinerary at our discretion. If minimum participant numbers are not achieved we reserve the right to amend or cancel scheduled in-workshop third-party activities. Neither of these two conditions are grounds for compensations or part-refunds.

PRICING
At time of workshop announcement all fees have been calculated based on advised supplier rates and known future prices. Should unforeseen price increases occur in such items as transportations, fuel, and accommodations, among others, Capture New Zealand Photo Expeditions reserves the right to adjust the workshop fee accordingly. An increase in prices shall not be deemed to be grounds for any refund of fees paid for the workshop, other than in accordance with the terms of our cancellation policy. Small group surcharges may apply and will be advised of prior to the workshop commencement. All fees and amounts are quoted in the currency applicable to the workshop location.

HEALTH REQUIREMENTS
Capture New Zealand Photo Expeditions workshops are designed to be suitable for people of all ages in good health and moderate fitness. While activities are not strenuous, on some workshops we may be taking hikes on tracks in wilderness areas, including alpine regions, which may involve uphill walks and uneven ground. It will be necessary to carry your own camera equipment, extra clothing, food and water for these activities. Should you have any concerns about your own capabilities and/or fitness in relation to a particular workshop, please contact us to discuss this before registering. You are required to disclose any medical or physical condition that you have which could create a risk for you or any other participants. We reserve the right to request a doctor’s statement of good health. We reserve the right to decline participation on any trip activity where an individual’s health and physical condition is deemed to be unsuitable for the activity undertaken. Once a workshop space has been confirmed, medical circumstances will not be considered as exceptions to our cancellation policy. We assume no responsibility for medical care nor guarantee to meet any special dietary requirements.

RESPONSIBILITY 
The responsibility of Capture New Zealand Photo Expeditions (CNZPE) is strictly limited. As a workshop operator, CNZPE organizes, promotes, and sells programs consisting of certain third party travel services, including, but not limited to, land, air, and water transportation, and accommodations that CNZPE purchases or reserves from various suppliers. CNZPE does not own or operate any of these suppliers. The suppliers are not agents or employees acting for CNZPE. As such, CNZPE is not responsible for any negligent or wilful act or failure to act of any supplier or of any third party. By utilizing the travel services of the suppliers, you agree that you will look to such suppliers for any accident, injury, property damage, or personal loss to you or to those travelling with you, and that CNZPE shall not be liable. CNZPE cannot accept responsibility for losses or extra expenses caused by, but not limited to, delay or changes in any transportation services, weather, illness, injury, strike, quarantine or other causes. All such losses or expenses will be the sole responsibility of the participant. CNZPE reserves the right to cancel any trip prior to commencement, whereupon paid funds will be refunded in full subject to the prevailing bank-issued exchange rate, but is not liable for any other trip preparation or associated expenses such as, but not limited to, air ticket penalties, visa fees and medical treatments. CNZPE reserves the right to substitute accommodations of similar category for those indicated and to make any changes in the itinerary or transport where deemed necessary. Where weather conditions or forces of nature restrict or prohibit trip activities, CNZPE reserves the right to alter the trip program and substitute alternative activities. The Acceptance of Risk release must be agreed to by each participant prior to the commencement of the trip. No alterations to the Acceptance of Risk release will be accepted. We regret that we are unable to accept participation in any trip by any persons failing to comply, and no fees will be refunded. All parts of the Terms and Conditions, and the Acceptance of Risk release, shall be governed in all respects by and interpreted in accordance with the law within New Zealand. By checking the Terms and Conditions box on the registration form you implicitly confirm that you have read, fully understand and agree to abide by the Terms and Conditions and Acceptance of Risk aforementioned.

FORCE MAJEURE
Capture New Zealand Photo Expeditions (CNZPE) will not be liable for any alleged damages because of any circumstances including, but without limitation, explosion, flood, storm, fire, war or threat of war, civil disturbance, sickness, quarantine, weather conditions or other untoward occurrences. If CNZPE is affected by force majeure it will notify you of the nature and extent of the incidence. CNZPE may amend or cancel an itinerary in the event of force majeure. Refunds or partial refunds will be at the sole discretion of CNZPE.

DISCLAIMER 
While every effort has been made to ensure that all information is correct, Capture New Zealand Photo Expeditions is not responsible for any errors contained on this website.

PRIVACY STATEMENT
We respect your privacy. Any and all the information collected on this site will be kept strictly confidential and will not be sold, reused, rented, disclosed, or loaned. Any information you give us will be held with the utmost care and will not be used in ways that you have not consented to. If you have any questions, please feel free to contact us.